Delete, archive, or cancel a job

When a job is finished, fell through, or was created by mistake, open it from Invoicing › Jobs and use the buttons at the top right of the job page. You have three choices, and which one you want depends on whether the job has any records attached.

Archive marks the job complete and moves it out of your active jobs. Nothing is deleted: its expenses, invoices, and logged hours all stay on the books, and you can reopen the job any time. This is the right choice for a job you've finished.

Archiving records that the job is done, not when. If the finish date matters later, for a warranty or a holdback, set Completed on the Job details card: TALISK_HQ never guesses it for you, because a job is often archived weeks after the work actually ended.

Cancel marks the job cancelled. Like archiving, it deletes nothing and leaves every record in place. Use it for a job that never went ahead. TALISK_HQ asks first: Cancel job goes ahead, Keep job leaves it as it is.

Delete removes the job for good. This is only allowed when the job has no linked records. If it still has expenses, invoices, or time entries, delete is refused and TALISK_HQ shows you what's holding it (for example, "This job has 2 expenses, 1 invoice"). Those records carry real financial history, so TALISK_HQ won't orphan them by deleting the job out from under them. Archive or cancel the job instead, or clear its records off it first, then delete it.

To clear hours off a job, open the job and find the row in the Time entries list. Each unbilled row has a Delete button (removes those hours) and a Move to... picker (reassigns the hours to another job). Deleted or moved hours drop off this job, so once none are left you can delete the job. Hours that have already been billed onto an invoice are locked and show as "Billed" with no Delete or Move, since they belong to an issued invoice. Time entries are job-costing records, so deleting or moving them doesn't post anything to your books.

To clear an expense off a job, do the same in the Expenses list on the job page. Each unbilled row has a Delete button and a Move to... picker, and they behave exactly like the ones on time entries. This is also where labour you logged with a rate lives: it is recorded as an expense reading like "Plumbing, 10.0h at $75.00/hr", so it appears in the Expenses list rather than in Time entries. An expense that has already been billed onto an invoice is locked and shows as "Billed" with no Delete or Move, until that invoice is cancelled (or deleted while it is a draft), which releases it. Job expenses are job-costing records and post nothing to your books; if the expense came from a supplier bill, the bill itself stays in your ledger and simply loses its job tag when you delete the expense, or follows the expense across when you move it.

Archive and Cancel only appear while a job is still active. Once a job is complete or cancelled, only Delete is left.

On your phone the same three choices live behind the ... button at the top of the job, beside the back arrow. Tap it and you get Archive, Mark cancelled and Delete. They read the same way they do on a computer, and each one asks you to confirm before it does anything. The phone calls it "Mark cancelled" rather than "Cancel" for one reason: next to a back arrow, a button that just says Cancel looks like it closes the screen, and this one cancels the job.